Facilitites Co-ordinator
Full time, permanent. Salary £20,000 per annum and excellent benefits

Duties and responsibilities:

• Provide functional and administrative support to the Facilities Manager.
• Take a lead role in managing the Helpdesk, responsible for co-ordinating essential maintenance work with technicians and external contractors.
• Use of FM software - issuing work orders, providing reports, identifying and investigating trends, maintaining records and ensuring contact list is kept up to date.
• Setting up contracts with utility companies for new sites and ensuring preventative maintenance is scheduled and Service Level Agreement's are met.
• Monitoring of budgets, negotiating maintenance costs with external service providers to ensure value for money is achieved.
• Build relationships and trust with external service providers to help ensure the company's needs and requirements are met.
• Processing of invoices, obtaining approvals, filing of business documents, compliance certificates and service reports.
• Communicate and promote good housekeeping and environmental initiatives to the company and implement any new procedures.
• Assist the Facilities Manager with projects, taking of meeting minutes, creating spreadsheets and presenting information.
• Manage the department's holiday spreadsheet and ensuring the Key Holder list is kept up to date.
• Responding to emails and calls in absence of the Facilities Manager or other team members.

Skills and experience required:

• Experience in a similar Facilities role.
• Enthusiastic and proactive.
• Adaptable, dynamic, innovative and able to think on feet in business critical situations.
• Good knowledge of H&S.
• Able to work on own initiative.
• Experience with contract negotiation and/or contract management.
• Active listening skills, with a good grasp of the English language.
• Articulate, able to talk to people clearly.
• Good judgement, able to use initiative.
• The ability to stay calm under pressure, working at pace & maintaining quality.
• Honest & acts with integrity, with an empathy towards colleagues, treating everyone with respect.
• Punctual & flexible, able to take on additional hours to cover sickness, holidays or peak periods when required.
• A readiness to help & work as a team to achieve goals, confident to make suggestions to improve performance.
• A willingness to learn & develop.
• Good communication skills.
• Good IT skills, Word and Excel.
• Great attention to detail skills.
• Enjoys working as part of a team.
• Good organisation skills with the ability to prioritise workload.