Are you an EA or PA coming to the end of a temporary booking or about to be made redundant or fancy a change? Are you available for a 12 month Fixed Term Contract covering a maternity leave, as an Executive Assistant in Guildford from April? Do you have experience of providing support at Director level?

An Executive Assistant / PA is required to support 5 Directors within the business covering a maternity leave in Guildford (must drive, OR live in Guildford).

What will you be doing?

• Diary management
• Assist with preparation of monthly Board reports, cross-functional reports, senior level board reports and ad-hoc PowerPoint presentation support
• Manage board room bookings and catering
• Arrange trips and itineraries for senior management team and visitors to Guildford
• Maintain holiday and sickness records and weekly movement's sheets for senior management teams
• Prepare and sending out site communication 'news feeds'
• Organise UK customer Christmas hampers
• Compile meeting minutes on request
• Support UK Sales Director with any customer based events (UK and Overseas)
• Gatekeeper of stationary items
• Internal communications activities including Group Company notice board updating and internal
• E-mails (checking and responding, as required).
• Ensure the conference suite facility is fully equipped and fit for purpose
• Process site purchase orders supporting day to day activities (catering/stationary/travel/accommodation/events)
• Co-ordinate site cleaning and preparation for visits
• Prepare meeting agendas upon request
• Organise executive team away days, including Christmas and team building events
• Administrator for the Intranet page

What's on offer?

• Hours – 37 per week (M-Th 08:00 to 16:30 (1/2 hour lunch) and Fri finish 13:00)
• Salary up to £32,000 basic
• Monthly Bonus – averages £150 per month
• Salary increases – average 3.5% per annum
• Pension
• Holiday – 25 days + BH
• Discounted Gym membership
• Trade union access
• Cycle to work scheme
• Vodafone discount + other local discounts

What do you need?

• PA experience at Director level
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Minute taking experience
• ERP experience: ideally SYSPRO and BASWARE
• HR systems experience
• Travel Booking software experience
• Email Marketing experience – MailChimp
• Educated to Degree level or to equivalent
• GCSE's in Maths and English or equivalent