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Executive Assistant PA

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Guildford

First 4 Personnel (& Temp) Ltd

Contract

£28000 - £32000 per annum + bonus, benefits, parking

How to apply for this job

Are you an EA or PA coming to the end of a temporary booking or about to be made redundant or fancy a change? Are you available for a 12 month Fixed Term Contract covering a maternity leave, as an Executive Assistant in Guildford from April? Do you have experience of providing support at Director level?

An Executive Assistant / PA is required to support 5 Directors within the business covering a maternity leave in Guildford (must drive, OR live in Guildford).

What will you be doing?

  • Diary management
  • Assist with preparation of monthly Board reports, cross-functional reports, senior level board reports and ad-hoc PowerPoint presentation support
  • Manage board room bookings and catering
  • Arrange trips and itineraries for senior management team and visitors to Guildford
  • Maintain holiday and sickness records and weekly movement's sheets for senior management teams
  • Prepare and sending out site communication 'news feeds'
  • Organise UK customer Christmas hampers
  • Compile meeting minutes on request
  • Support UK Sales Director with any customer based events (UK and Overseas)
  • Gatekeeper of stationary items
  • Internal communications activities including Group Company notice board updating and internal
  • E-mails (checking and responding, as required).
  • Ensure the conference suite facility is fully equipped and fit for purpose
  • Process site purchase orders supporting day to day activities (catering/stationary/travel/accommodation/events)
  • Co-ordinate site cleaning and preparation for visits
  • Prepare meeting agendas upon request
  • Organise executive team away days, including Christmas and team building events
  • Administrator for the Intranet page

What's on offer?

  • Hours – 37 per week (M-Th 08:00 to 16:30 (1/2 hour lunch) and Fri finish 13:00)
  • Salary up to £32,000 basic
  • Monthly Bonus – averages £150 per month
  • Salary increases – average 3.5% per annum
  • Pension
  • Holiday – 25 days + BH
  • Discounted Gym membership
  • Trade union access
  • Cycle to work scheme
  • Vodafone discount + other local discounts

What do you need?

  • PA experience at Director level
  • Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Minute taking experience
  • ERP experience: ideally SYSPRO and BASWARE
  • HR systems experience
  • Travel Booking software experience
  • Email Marketing experience – MailChimp
  • Educated to Degree level or to equivalent
  • GCSE's in Maths and English or equivalent

How to apply for this job